2023 Ramona Art & Wine Festival Vendor Application
TO: Ramona Art & Wine Festival Vendor Exhibitor
We are pleased to invite you to participate in the 2023 annual Ramona Art and Wine Festival!
The Festival celebrates San Diego artisans and the Ramona Valley American Viticultural Area (AVA). It is the annual benefit for the Ramona H.E.A.R.T. Mural Project, Inc., a 501(c)(3) Non-Profit Corporation, the mission of which is to encourage economic vitality by increasing tourism, promoting community pride, and celebrating our rich cultural heritage through an outstanding outdoor visual arts program. This festival is a joint event of the Ramona H.E.A.R.T. Mural Project and the Ramona Valley Vineyard Association.
The 2023 Ramona Art and Wine Festival, will be held at Begent Ranch, 18528 Highland Valley Road, Ramona, November 4, from 11a.m. to 5 p.m.
* There are a limited number of spaces available
* All exhibitors will be juried
* Once approved, fees must be paid in order for the space to be reserved
If you are interested in participating as a vendor in this year’s event, please read the information below and follow the instructions to apply. For more information about the event, visit our website, Facebook or Instagram pages.
We look forward to an incredible benefit event this year for the Ramona H.E.A.R.T. Mural Project and supporting local wineries, businesses, and artists. If you have questions, please contact Mindy Waldhauser at mindywaldhauser@aol.com.
Regards,
Mindy Waldhauser
Ramona Art & Wine Festival – Vendor Coordinator
Email: mindywaldhauser@aol.com
EXHIBITOR TERMS & CONDITIONS:
Event Date: November 4, 2023
Event Location: Begent Ranch, 18528 Highland Valley Rd. , Ramona
Booth Fee: $75
The booth fee provides you with a 10×10 space to participate in the festival as specified below. It also includes two (2) Festival tickets per booth. These tickets are for booth workers only and are non-transferable.
Donations: To further support the fundraising effort of this event, we ask each approved exhibitor to donate items (with a minimum retail value of $50) for the Silent Auction to be held during the Festival.
Silent Auction items should be delivered in person or shipped to Hatfield Creek Vineyards & Winery, 1625 Highway 78 by Sunday, September 24th. Please use the Silent Auction online form and attach a copy to your donation.
Booth Space Guidelines: To maintain the visual quality of our event please observe the following:
- Vendors will provide their own 10×10 pop-up canopy. White is preferred, but other solid colors are acceptable.
- All of your items must fit within the 10×10 space.
- Canopies must be weighted down to avoid property damage or injury due to weather or other impacts.
- No electricity is provided.
- Tablecloths should be solid-colored, black or white preferred.
- Booth set-up and tear-down is your responsibility.
- Your booth must be attended by a representative at all times during the event.
- Food or beverages for personal consumption are allowed if consumed by you inside the booth. No food or beverages shall be served to ticket holders except by approved caterers.
- Vendors who are selling food products must have all necessary permits and be approved by the County of San Diego to participate in the Festival.
Collections, Permits & Taxes: Exhibitors are responsible for establishing their own merchant accounts and are solely responsible for collecting payments for all items sold. Exhibitors must have all legally required resale permits to participate in the Festival and must have proof of permits onsite during the festival. Exhibitors are responsible for filing the appropriate a Sales and Use Tax Return as required by the State of California.
Selection Process: Please note that submitting your application does not guarantee acceptance to the event. Vendor approvals and booth placement will be at the sole discretion of the Ramona Art & Wine Festival Committee.
Cancellations: The Festival will proceed rain or shine. There will be no refunds for cancellations for any reason, as the booth rental fees will be donated in support of the Ramona H.E.A.R.T. Mural Project.
Publicity: It is our objective to help promote Festival exhibitors on social media. We ask that you assist by providing high quality pictures and descriptions we can use on social media and our website. Please respond promptly when items are requested. The last day to pay fees and be listed in the printed Festival program guide is Friday, September 1, 2023.
Booth Location: Booth locations are designated by the Committee. If you have special needs that may impact booth placement, please let us know. Booth locations cannot be guaranteed.
Booth Sharing: Up to two vendors may share a single 10×10 booth, paying only 1 booth fee. However, each vendor is required to submit a separate application, and each vendor must each provide a Silent Auction donation item with a minimum value of $50.
A total of two (2) Festival tickets will be provided for a shared booth. These tickets are provided only for booth personnel and are not transferrable.
Set-Up and Tear-Down: The facility will be available for set-up of hardware only, Friday, November 3rd, 2023, from 2:00 p.m. – 4:00 p.m. Note that no overnight security is provided.
On the day of the event, exhibitors will be assigned a 15-minute window between 8 – 9:30 a.m. to unload their vehicles for set-up. Details on your setup time are determined by your booth location and will be provided closer to the event. If you do not show up during your scheduled unload time, you will be asked to wait in the parking lot until we can accommodate you.
All set-ups must be completed no later than 10:30 a.m., 30 minutes before the event begins. PLEASE BE PROMPT.
Tear-down begins promptly at 5:00 p.m. and not before. Vehicles will be allowed into the venue area starting at 5:30 p.m. for loading to allow time for exhibitors to exit.
Exhibitor Parking: Your designated parking area will also be assigned based on your booth location. Note that we do not allow vehicle movement inside the venue after 10:30 am or before 5:30 pm for safety reasons.
- Complete the online application. ALL exhibitors must complete an application even if you are a returning exhibitor, or if you are sharing a booth.
- Email three (3) or more pictures of your products and/or past booth setup to Mindy Waldhauser (mindywaldhauser@aol.com) in order to be juried. These may also be used for promotions.
Wait for an approval email before proceeding to step 3.
- Once you are approved, promptly pay your booth rental fee in order to reserve your space at the festival.
If you prefer to pay by check, please let us know. Make your check payable to the Ramona H.E.A.R.T. Mural Project and mail to P.O. Box 1661, Ramona CA 92065. Your booth space will not be reserved until after payment has been received.
- Complete the online Silent Auction form and deliver or ship your silent auction donation with the completed form attached, to be received no later than Sunday, September 24th. to: Hatfield Creek Vineyards and Winery, 1625 Highway 78, Ramona CA 92065.
Key Dates & Deadlines:
- Festival setup: Saturday, 11/4/23 8-9:30 (specific time to be assigned)
- Optional advance set up: Friday, 11/3/23 2-4 pm
- Deadline to deliver silent auction item: Sunday, 9/24/23
- Deadline to apply and pay fees: 9/1/23 (or before: to close once spaces are full)
- Deadline to provide social media items: 9/1/23 (or promptly when requested)
NOTE: Please keep a copy of this agreement for reference.
The 2023 event is currently full
Thank you for your interest in participating the Ramona Art & Wine Festival. Please check back next spring to apply for the 2024 Festival.