2025 Artisan Booth Application

Terms & Conditions:

By submitting this application, I hereby agree to the following:

Collections, Permits & Taxes
I agree to be solely responsible for the collection and payment of sales tax in accordance with California law and that I am responsible for any and all licenses, permits, taxes, and insurance related to this event.

Refunds
I understand that the application fee is non-refundable and that there are no refunds due to inclement weather.

Jury
I understand this is a juried event and I agree to accept all jury results as final.

Publicity
I understand that all photos or videos taken of exhibitors, booths, staff, and/or products or submitted as part of the application or participation in the Festival may be used at will by the Ramona Art, Wine & Music Festival and/or the Ramona H.E.A.R.T. Mural Project for promotional purposes now and in the future.

Original Works
All artwork, designs, illustrations, and other creative materials (“works”) provided under this Agreement shall be created solely by human artists without the use of generative artificial intelligence (AI) tools, including but not limited to text-to-image, image-to-image, or similar machine-learning-based generation technologies.

I represent and warrant that no portion of the Artwork shall be generated, modified, or derived using AI-driven tools, either in whole or in part. Any breach of this provision shall be considered a material violation of this Agreement, entitling the Ramona H.E.A.R.T. Mural Project to immediate termination and any available legal remedies.

I further agree to indemnify and hold harmless the Ramona H.E.A.R.T. Mural Project from any claims, damages, or liabilities arising from the unauthorized use of Generative AI in the creation of the Works.

Liability
Work is submitted and presented for sale at the Exhibitor’s sole and complete risk. In consideration of Exhibitor’s admittance to and participation in the Festival, I hereby release the Ramona H.E.A.R.T. Mural Project from any responsibility or any personal liability for any injury, damage, or loss sustained by exhibitors, guests, or merchandise.

Certification of Applicant
I certify that all information contained in this application is true and accurate to the best of my knowledge.

Booth Guidelines

Festival Entry
Approved exhibitors will be allocated two festival entry tickets per booth (one per person if booth sharing). All others must purchase a ticket. See the exhibitor fee schedule for details.

This is a 21 and older event. No pets are allowed on the premises during the event.

Selection Process
Please note that submitting your application does not guarantee acceptance to the event. Approvals are at the sole discretion of the festival committee.

Booth Requirements

• Exhibitors will be assigned a 10×10 space at the festival. All items must fit within this space.
• Exhibitors must provide a 10×10 pop-up canopy with vertical legs (white preferred, solid colors acceptable).
• Setups and breakdowns are the responsibility of the exhibitor.
• No electricity is provided.
• Booths must be attended by a representative at all times.
• Canopies must be properly weighted due to potential wind.

Booth Locations
Booth space assignments are made at the discretion of the Festival Committee. Special needs must be communicated to the festival coordinator. Booth locations cannot be guaranteed.

Booth Sharing
Up to two exhibitors may share a single 10×10 booth for an additional fee. Each exhibitor must submit a separate application and provide a Silent Auction donation item with a minimum value of $50.

Food
No food or beverages may be served except by approved food providers. Food for personal consumption within the booth is allowed.

Safety
No moving vehicles are allowed within the venue between 10:15 am and 5:15 pm. Report emergencies or incidents to the Registration Desk or a Festival representative.

Setup
Due to the venue’s layout (one-way, single-lane traffic), a strict unloading schedule will be enforced. Details regarding booth assignments and setup times will be provided a few weeks before the event.

• Unload during the assigned 15-minute window between 7:30 am and 9:30 am.
• After unloading, park in your designated lot before completing setup.
• All setups must be completed by 10:30 am.

Early Setup (Optional)
Early setup of hardware only (no products) will be allowed on Friday, October 31, 2025, from 2:00 – 4:00 pm. No overnight security is provided.

Breakdown
Booth breakdown may begin at 5:00 pm. Vehicles will be allowed into the venue starting at 5:30 pm. No early breakdowns are allowed.

Exhibitor Parking
Parking areas will be assigned based on booth location. Details will be provided along with space assignments and setup windows.

Silent Auction Requirements

Silent Auction
All exhibitors are required to provide an item for the Silent Auction with a minimum retail value of $50.

• Complete the Silent Auction form describing the donated items and their approximate retail value.
• Deliver or ship item(s) to:
  Hatfield Creek Vineyards & Winery
  1625 Highway 78
  Ramona, CA 92065
  by Sunday, September 21, 2025.