2026 Artisan Booth Application

Letter to Artisans

We are pleased to invite you to participate in the 2026 annual Ramona Art, Wine and Music Festival! We pride ourselves in offering a unique shopping experience for our attendees.

Date: Saturday, November 7th, 2026
Time: 11a.m. to 5 p.m.
Location: Ramona Outdoor Community Center

The festival offers an opportunity for you to display and sell your hand-crafted items. Due to the nature of our Festival, only personally crafted items will be accepted into the festival.

IMPORTANT, PLEASE READ:
You must agree to all terms & conditions in order to participate.

  • Each applicant will be assigned a coordinator who will notify you whether you have been confirmed for the event and provide further instructions.
  • All exhibitors are juried.
    • Submitting your application does not guarantee acceptance to the event.
    • Approvals will be at the sole discretion of the festival committee.
    • Resale products and/or AI-generated artworks are not accepted. Priority is given to local creators of uniquely hand-crafted items and craft beverages.
  • Approved exhibitors will be allocated 2 (non-transferable) festival entry tickets per booth (1 per person if booth sharing).  All others must purchase a ticket.
  • Application fees are non-refundable.
  • This is a 21 and older event. No pets are allowed on the premises during the event.

If you have any questions, please let us know.

Regards,
Artisan Coordinator
Ramona Art & Wine Festival Committee
apply@festival.ramona.town

Booth fees include two festival entry tickets per booth to be used by booth workers only.

Artisan (Artists / Vendors) Booth Fees:

Artisan Booth Fee: $60 – One artisan. 10×10 booth. Wine tasting not included.
Artisan Shared Booth Fee: $75 – Two artisans. 10×10 booth. Wine tasting not included.
Artisan Wine Tasting Add-On: $15 – Per person for wine/beverage tasting

  • Exhibitors will be assigned a 10×10 space at the festival.  All items must fit within this 10×10 space.
  • Exhibitors will provide a 10×10 pop-up canopy with vertical legs.
  • White canopies are preferred, but other solid colors are acceptable
  • All setups and breakdowns are the responsibility of the exhibitor
  • No electricity is provided
  • Booths must be attended by a representative at all times during the event
  • This location can be windy. Canopies must be weighed down to avoid property damage or injury

Booth Locations: Booth space assignments are made at the discretion of the Festival Committee. If you have special needs that may impact booth placement, please let your festival coordinator know. Booth locations cannot be guaranteed.

Booth Sharing: Up to two exhibitors may share a single 10×10 booth for an additional fee. Each party is required to submit a separate application, and each party must provide a separate Silent Auction donation item with a minimum retail value of $50.

Food: No food or beverages may be served to festival guests except by approved food providers. Food for personal consumption within the booth is allowed.

Safety: The safety of everyone is of utmost importance. No moving vehicles are allowed within the venue between 10:15 am and 5:15 pm. Report any emergencies or incidents to the Registration Desk or a Festival representative.

Setup: Details regarding your booth assignment and setup time will be provided by your coordinator a few weeks prior to the event.

On the day of the event, exhibitors must unload during their assigned time. Once unloaded, exhibitors will park in their designated lot to allow unloading by other exhibitors before completing the setup within your booth space. All setups should be completed no later than 10:30 a.m. (30 minutes before the event begins).

Early Setup (Optional): The venue will be open for set-up of hardware only (no products), on Friday, November 6th, 2026, from 1:00 – 3:00 pm. Please note that no overnight security is provided.

Breakdown: You may begin breaking down within your space at 5 pm. Vehicles may be allowed into the venue area starting at 5:30 p.m. to allow time for our guests to exit safely. Under no circumstances are exhibitor breakdowns to occur prior to 5 pm.

Exhibitor Parking: Parking for exhibitors is in the lot on Aqua Lane, directly south of the venue. Details will be provided a few weeks prior to the event.

All exhibitors are required to provide items for our Silent Auction, with a retail value of at least $50. Exhibitors sharing booths must each provide a donation. Completed baskets are greatly appreciated.

To donate, please do the following:

  • Complete the Silent Auction form briefly describing the donated items and an approximate retail value to assist us in our silent auction bid sheets.
  • Deliver or ship your item(s) to Hatfield Creek Vineyards & Winery, 1625 Highway 78, Ramona, CA 92065 no later than Sunday, September 21, 2026.

All applicants will agree to the following upon submitting an application:

Collections, Permits & Taxes: I agree to be solely responsible for the collection and payment of sales tax in accordance with California law and that I am responsible for any and all licenses, permits, taxes and insurance related to this event.
Refunds: I understand that the application fee is non-refundable and that there are no refunds due to inclement weather or other unforeseen circumstances.

Jury: I understand this is a juried event and I agree to accept all jury results as final.

Original Works: All artwork, designs, illustrations, and other creative materials (“works”) provided under this Agreement shall be created solely by human artists without the use of generative artificial intelligence (AI) tools, including but not limited to text-to-image, image-to-image, or similar machine-learning-based generation technologies.

I represent and warrant that no portion of the Artwork shall be generated, modified, or derived using AI-driven tools, either in whole or in part. Any breach of this provision shall be considered a material violation of this Agreement, entitling the Ramona H.E.A.R.T. Mural Project to immediate termination and any available legal remedies.

I further agree to indemnify and hold harmless the Ramona H.E.A.R.T. Mural Project from any claims, damages, or liabilities arising from the unauthorized use of Generative AI in the creation of the Works.

Work is submitted and presented for sale at the Exhibitors’ sole and complete risk. In consideration of Exhibitors’ admittance to and participation in the Festival, I hereby release the Ramona H.E.A.R.T. Mural Project from any responsibility, or any personal liability for any injury, damage, or loss sustained by exhibitors or guests or to merchandise.

Certification of Applicant: I certify that all information contained in this application to be true and accurate to the best of my knowledge.

Publicity: I understand that all photos or videos taken of exhibitors, booths, staff and/or products or submitted as part of the application or participation in the Festival may be used at will by the Ramona Art, Wine & Music Festival and/or the Ramona H.E.A.R.T. Mural Project for promotional purposes now and in the future.

How to Apply:

  1. Complete the online application
  2. New applicants, include three (3) or more pictures of your products and/or booth setup

You will be assigned a festival coordinator. Wait for approval before proceeding to the next step.

  1. Once approved, promptly pay your booth rental fee in order to reserve your space at the festival.

Provide your Silent Auction form and donated item(s):

  1. Complete the online Silent Auction form by September 1, 2026.
  2. Deliver/ship your silent auction and completed form no later than Sunday, September 21, 2026.
Schedule:
Applications Open April 2026
Applications Close At Capacity or by September 1, 2026
Silent Auction Items Due September 1 – September 21, 2026
Early Booth Setup October 31, 1:00 pm – 3:00 pm (tent and booth hardware only)
Festival Day Booth Setup 7:30 am – 10:30 am (at your assigned time)
Festival Doors Open 11:00 am – 5:00 pm
Teardown/Cleanup 5:00 pm – 6:30 pm
Booth Fees:
Booth fees include two festival entry tickets per booth (for booth workers only).
Artisan (formerly Artists/Vendors) Booth Fees:
Artisan Booth Fee $60 – One artisan, 10×10 booth, wine tasting not included.
Artisan Shared Booth Fee $75 – Two artisans, 10×10 booth, wine tasting not included.
Artisan Wine Tasting Add-On $15 per person for wine/beverage tasting.
** Sale of alcohol requires a 10% donation to the Ramona H.E.A.R.T. Mural Project.